Meetings Manager
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Job Description:
- Coordinates and manages meeting and tradeshow logistics
- Execution of face-to-face and virtual meetings
- On-site meeting management, collaborate with outside vendors, and hotel staff to facilitate effective teamwork
- Manage the end to end abstract and ePoster submission process for annual meeting
- Oversees RFP, site selection and contract negotiation process
- Manage housing process by working directly with the hotel(s) to create master room list, monitor pick up reports, pace reports and rooming lists
- Maintain budget awareness and execute within set parameters
- Delivers phone-based customer support while contributing to the team that managed the call queue
Requirements:
- Bachelor’s degree and/or CMP designation preferred
- 3+ years of experience in a meeting planning role
- Past medical association experience and an understanding of ACCME Policies and Procedures, preferred
- Skilled at creating, planning, and executing tradeshow logistics
- Bring the creativity! Particularly around sponsorships, exhibitor relations, and revenue generating opportunities
- Adept at understanding various online virtual event and meeting platforms (ie., Zoom)
- In-depth knowledge of meeting planning principles and practices
- Excellent interpersonal, oral and written communication skills required
- Collaborative and team-oriented required
- Attention to detail, and strong multi-tasking skills with a comfort in maintaining multiple projects
- Some travel required
Benefits:
- Defined contribution pension plan
- 403(b)
- Generous paid time off package
- Insurance plans with the leading providers
- Flexible spending
- Tuition reimbursement
- Training opportunities
- Wellness reimbursement
