Payroll Specialist

April 23, 2026 Auto Import

Salary: $7,109.00 - $8,641.00 Monthly Location : Victorville, CA Job Type: Full-Time Job Number: 2025-00046 Department: Finance Opening Date: 07/16/2025 Closing Date: 7/30/2025 11:59 PM Pacific Max Number of Applicants: 75 Summary Under the supervision of the Payroll Supervisor, will be responsible for the processing and timely delivery of assigned payrolls, ensuring that pay is processed on time, accurately and in compliance with government regulations; maintaining time keeping records, reviewing payroll and payroll reports for accuracy; performs related duties, as required. Essential Functions Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to the following: <ul><li>Perform a wide variety of complex, responsible, and confidential duties. </li><li>Enter data into payroll and administrative databases and software programs.</li><li>Maintain database of personnel information and accurate payroll records.</li><li>Conduct regularly scheduled audits of payroll records to ensure continued accuracy.</li><li>Ensure accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates. </li><li>Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices. </li><li>May work with other government agencies, benefit providers, auditors and/or city staff to resolve problems and provide requested information.</li><li>Monitor compliance with approved payroll policies, procedures, and processes while ensuring internal controls are in place and compliance is adhered to.</li><li>Assist with preparation of financial reports for accounting and auditing purposes.</li><li>Assist with preparation of periodic payroll reports for review by management. </li><li>Respond to payroll-related inquires and resolve concerns, escalate concerns to management when needed.</li><li>Perform other related duties or projects as assigned. </li></ul> Minimum Qualifications Education, Training, and Experience Guidelines: High school diploma OR GED equivalent SUPPLEMENTED BY sixty college semester units in Accounting, Business Administration, Human Resources, or a closely related field AND two years of experience in payroll processing, OR an equivalent combination of education, training, and experience. Equivalency will be considered one additional year of the required experience which may substitute for up to thirty college semester units. KNOWLEDGE OF: <ul><li>City policies, procedures, and Municipal Code.</li><li>Principles and practices of public administration.</li><li>Principles and practices of business administration. </li><li>Principles and practices of government accounting, budgeting, and customer service.</li><li>Pertinent state and federal laws.</li><li>Principles and practices of payroll processing and tax withholding.</li></ul> SKILL IN: <ul><li>Applying complex salary and compensation calculations.</li><li>Using initiative, discretion, and judgment within established procedures, guidelines, and rules.</li><li>Defining problems, establishing facts, and drawing valid conclusions.</li><li>Managing situations requiring diplomacy, fairness, firmness, and sound judgment.</li><li>Interpreting and applying City, state, and federal policies, laws, and regulations.</li><li>Prioritizing and scheduling workload to ensure completion within assigned deadlines.</li><li>Providing efficient internal and external customer service.</li><li>Communicating effectively, both verbally and in writing. </li><li>Modern office methods, procedures, and equipment.</li><li>Operating a personal computer and various software applications.</li><li>Using patience, tact, and courtesy in dealing with the public, working harmoniously with departmental personnel. </li><li>Establishing and maintaining effective working relationships with those contacted in the course of work, including City and other government officials, community groups, and the general public.</li><li>Intermediate to advanced skills in Microsoft Office with emphasis in Microsoft Excel.</li><li>Applying safe work practices.</li></ul> Physical Demands & Working Environment Work is performed in an office environment and in close proximity to other workers. Incumbent shall be exposed to those conditions normally encountered in a business office environment. Physical demands are light, consisting primarily of sitting, standing, and walking. Must be able to lift up to 50 pounds. Incumbent must be able to see and hear in the normal range with or without correction and communicate verbally and in written form with great facility and must be able to be understood. Incumbent must have the stamina to work long hours and must be willing to work an irregular schedule, which may include weekends or evenings. SALARY: Employees typically start at Step "1" of the salary range. Part-time employees do not receive benefits or merit increases and are hired at an hourly rate. VACATION: Paid vacation is based on years of City of Victorville service: 80 hours for 0-5 years; 120 hours for 6-10 years; 160 hours for 11-15 years; 200 hours for 16+ years effective July 1, 2015. SICK LEAVE: 96 hours of paid sick leave per year, including a sick leave pay back program upon resignation with five years of service. HOLIDAYS: 13 Holidays per year plus one floating holiday for eligible full-time employees. MEDICAL/DENTAL/VISION INSURANCE: Available for full-time employees and their eligible dependents, with a fringe subsidy. DEFERRED COMPENSATION 457 PLAN: Available to interested employees. LIFE INSURANCE: City-paid Life insurance coverage for full-time employees equivalent to one times annual salary, plus additional AD&D coverage. Supplemental life, accidental/death and dismemberment insurance available, paid for by the employee. RETIREMENT: For employees hired on or after January 1, 2013, Public Employee's Retirement system contributions will be implemented according to Assembly Bill 340, Pension reform. Classic member's formula: 2.5% @55/ New member's formula: 2% @62. Effective July 1, 2015, employees pay CalPERS 8% employee contribution. The City does not participate in the Social Security program. Part-time employees are provided a supplemental retirement program under the deferred compensation program. The City is required to participate in the Medicare Program and contributes a matching 1.45% of salary. SHORT-TERM DISABILITY: Employee-paid benefit provides 60% of salary after seven-day waiting period, up to a maximum $1,600 weekly benefit. LONG-TERM DISABILITY: City-paid benefit provides 66-2/3% of salary after 90 days of disability for full-time employees, up to a maximum of $5,000 monthly. EMPLOYEE ASSISTANCE PROGRAM: Provided for all full-time employees and their eligible dependents. ADDITIONAL BENEFITS: Paid Parental Leave, Bilingual Pay, Tuition Reimbursement. 01 Do you have a High school diploma OR GED equivalent SUPPLEMENTED BY sixty college semester units in Accounting, Business Administration, Human Resources, or a closely related field? <ul> <li>Yes</li> <li>No</li> </ul> 02 Do you have two years of experience in payroll processing? <ul> <li>Yes</li> <li>No</li> </ul> 03 For the purpose of determining equivalency, do you have an additional year of the required experience which may substitute for up to thirty college semester units? <ul> <li>Yes</li> <li>No</li> </ul> Required Question

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