Senior Grant Administrator Specialist

Site: Mass General Brigham Incorporated<p style="text-align:inherit"><br> </p><p style="text-align:left">Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p style="text-align:inherit"><br> </p><p style="text-align:inherit"><br> </p><p style="text-align:left"><u><b>Job Summary</b></u></p>Supports Research Management with contracting and financial activities. Serves as a point of contact between Principal Investigators, Department Admins, and Research teams. Provides training to new hires and clients.<br><br>Essential Functions<br>As a new member of the RSS team you will be required to:<br>• Complete all the necessary trainings required and recommend by the RSS Team Lead.<br>• Initially, work with RSS team members/mentors to assist with Pre-Award, Post-Award, Contracts and Finance assignments.<br>• Become familiar with the grant management system (Insight).<br>• Become familiar with Mass General Brigham policies and standard operating procedures.<br>• Research and answer inquiries from Department Administrators and PIs, and communicate institutional policy, procedure and documentation requirements.<br>• Transition to an independent RSS Grant Specialist with minimal supervision. (usual with 3 a month period).<br><br>Key responsibilities include, but not limited to: <br>• Assist Research Management teams and MGB entities with Pre-Award, Post-Award, Contracting and Financial activities.<br>• Independently take on client assignments with minimal supervision from the Team Lead.<br>• Build solid relationships with hospital Department Administrators during assignments at MGB entities.<br>• Act as a point of contact between the Principal Investigators, Department Administrators, and Research Management teams.<br>• Provide training to the client when needed.<br>• Participate in the Research Management Training program, acting as a trainer when needed.<br><br>Key activities may include:<br>•Train and mentor new team members on grant administration and service delivery.<br>•Support clients with interim staffing for their vacancies, or during high-volume and peak periods, including taking responsibility for the following:<br>• Proposal development, including coordination of collaborator documentation, entry into the Insight. system, review of compliance information, and/or final submission to the central RM office, including development of complex Request for Proposals (RFPs) and Broad Agency Announcements (BAAs).<br>• Progress report and just-in-time preparation for submission to the central RM office.<br>• Conduct financial analysis of research funds to identify overspending, accelerated spending, subcontractor invoicing, salary charges, and spending patterns to ensure compliance with Sponsor and internal policies.<br>• Identify salary allocations to be submitted through Workday, ensuring expense is commensurate with actual effort on the project, and that all necessary justifications and backup are obtained.<br>• Oversee subcontractor collaborations both administratively and fiscally.<br>• Submit equipment requisitions through PeopleSoft with inclusion of all necessary justifications, including sole source or competitive bids as required.<br>• Submit journal entries to RM with inclusion of all necessary justifications and backup.<br>• Prior approval requests, including for a change of PI, a change in scope of work, extension requests, and re-budgeting requests.<br>• Collaborate across other Department personnel, including Administrative Directors, Administrative Coordinators, Research Assistants, and Laboratory Staff.<br>• Perform review and negotiation of terms and conditions for FDP templated for incoming/outgoing subawards and foundation awards, obtaining manager signoff.<br><br>Conduct analysis of a client’s research operations, including:<br>• Identify areas for process improvement within a client’s research operations and work together with the client to implement changes.<br>• Identify areas where system or software changes could be leveraged.<br>• Provide overall project management for specific research initiatives.<br>• Train client personnel on aspects of the grant lifecycle, including (for internal clientele) Partners processes and Systems.<p style="text-align:inherit"><br> </p><div><div><div><div><div><div><div><p style="text-align:left"><u><b>Qualifications</b></u></p></div></div></div></div></div></div></div><p><b>Education</b></p><ul><li>Bachelor's Degree required and Master's Degree preferred</li></ul><p><br><b>Experience</b></p><ul><li>At least 3-5 years of grant administration experience required</li><li><b>Minimum of years of experience in a professional research administration setting (hospital, non-profit organization, or university) highly preferred </b></li><li><b>Experience in working across the entire research grant lifecycle (pre-award, post-award, research finance) highly preferred</b></li></ul><p><br><b>Knowledge, Skills, and Abilities</b></p><ul><li>Proficient in spreadsheets, databases, accounting, and other computer applications.</li><li>Excellent verbal and written communication, interpersonal, and problem-solving skills.</li><li>Extensive knowledge and resourcefulness with program administration guidelines of Federal and non-Federal funding agencies supporting biomedical research.</li><li>Experience with a broad range of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements.</li><li>Must have a strong working knowledge of Microsoft applications such as Excel, PowerPoint, Teams, and Word.</li><li>Good organization and coordination skills.</li><li>Ability to work independently.</li><li>Ability to make good judgments and resolve problems.</li></ul><p style="text-align:inherit"><br> </p><div><div><div><div><div><div><div><p style="text-align:left"><u><b>Additional Job Details (if applicable)</b></u></p></div></div></div></div></div></div></div><p><b>Working Conditions</b></p><ul><li>This is a remote role that can be done from most US states</li></ul><p style="text-align:inherit"><br> </p><div><div><div><div><div><div><div><p style="text-align:left"><u><b>Remote Type</b></u></p></div></div></div></div></div></div></div>Remote<p style="text-align:inherit"><br> </p><div><div><div><div><div><div><div><p style="text-align:left"><u><b>Work Location</b></u></p></div></div></div></div></div></div></div>399 Revolution Drive<p style="text-align:inherit"><br> </p><div><div><div><div><div><div><div><p style="text-align:left"><u><b>Scheduled Weekly Hours</b></u></p></div></div></div></div></div></div></div>40<p style="text-align:inherit"><br> </p><div><div><div><div><div><div><div><p style="text-align:left"><u><b>Employee Type</b></u></p></div></div></div></div></div></div></div>Regular<p style="text-align:inherit"><br> </p><div><div><div><div><div><div><div><p style="text-align:left"><u><b>Work Shift</b></u></p></div></div></div></div></div></div></div>Day (United States of America)<p><br><br> </p><p><u><b>Pay Range</b></u></p>$79,560.00 - $115,720.80/Annual<p><br> </p><p><u><b>Grade</b></u></p>7<p><br> </p>At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p><br> </p><div><div><div><div><div><div><div><p style="text-align:left"><u><b>EEO Statement:</b></u></p></div></div></div></div></div></div></div>0100 Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p style="text-align:inherit"><br> </p><h2><u><b>Mass General Brigham Competency Framework</b></u></h2><div><div><p style="text-align:left">At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div>